Privacy Notice

This is the Privacy Notice of The University of Chicago Foundation in Hong Kong Limited

The University of Chicago Foundation in Hong Kong Limited (the “Foundation”), through which the University of Chicago operates its Hong Kong-based activities and programs, is committed to safeguarding the privacy of personal information it collects about students (prospective and enrolled), alumni, donors, visitors, individuals who register with us for University-sponsored events, and others that interact with the University through the Foundation (hereinafter, “you”).

This Privacy Notice describes our practices on the collection, processing, use, disclosure and storage of information about you. When you submit your information to us, use our websites and other services, or when we receive information from third parties about you, your information will be handled as described in this Privacy Notice.  The Foundation hosts a wide variety of University programs and activities for which the separate privacy notices listed below apply.  To the extent your engagement with the Foundation relates to the units below, please refer to the appropriate notice, as the practices described therein apply:

Booth School of Business
Alumni Relations and Development
College Admissions
Study Abroad
UChicagoGrad

For all other Foundation-related activities, this notice applies.  If you do not agree to the terms of this notice, please do not provide your information or otherwise use our site and/or services.

USE AND PROCESSING OF INFORMATION

The Foundation will use information that you provide to us and information we collect about you to communicate with you about University-sponsored events and programs operated by the Foundation. In addition, the Foundation may process your information in furtherance of other legitimate interests, such as (i) to analyze and improve our operational processes and programmatic offerings, (ii) for outreach efforts, (iii) to conduct general research, (iv) to fulfill other University Foundation or purposes or (v) to provide services to you. If we seek to use or process your information for a purpose not outlined in this Privacy Notice, we will request your prior consent as appropriate. Where we have sought, and you have provided, your express consent for a particular purpose, please note you have the right to withdraw your consent at any time by notifying us at the contact information above.

COOKIES

Our website uses a built-in feature of your browser to set a “cookie”.  The cookies set can be classified as “performance cookies”— used to improve the speed, functionality, and usability for website visitors. Browsers give you the ability to reject specific cookies, or all cookies, if you choose. However, rejecting cookies may impact your ability to use certain features of the website. We will not be able to identify you through use of these cookies.

THIRD PARTIES

We may disclose your information to third parties as follows:

Service Providers. We may use third parties to support our operations. In such cases, we may share your information with such third parties.

University Affiliated Programs. We may share your information with third parties that are affiliated with the University for the purpose of contacting you about goods, services, or experiences that may be of interest to you.

Required by Law. We may share your information with third parties to the extent we are required to do so by law, court order, or subpoena.

Emergency Circumstances. We may share your information with third parties if, in our sole judgment, such disclosure is necessary to protect the health, safety, or property of any person.

Consent. We may seek your consent to disclose your information to third parties if we are required to do so. Where we have sought, and you have provided, your express consent for a particular purpose, please note you have the right to withdraw your consent at any time by notifying us at the contact information above.

De-Identified and Aggregate Information. We may use and disclose information about our applicants in de-identified or aggregate form without limitation.

International Transfers.  We may transfer your information to Foundation affiliates and third parties located in other countries. These transfers are made subject to appropriate technical safeguards and contractual provisions to ensure the security of your information.

SECURITY

We seek to implement appropriate security measures to protect your information when you transmit it to us and when we store it on our systems. Unfortunately, no data transmission or storage can be guaranteed to be 100% secure.

DATA RETENTION

The need to retain your data varies depending on the type of data. The Foundation retains data as long as reasonably necessary to carry out the purpose for which it was collected. We may also retain and use your information in order to comply with our legal obligations, resolve disputes, prevent fraud, and enforce our agreements.

INDIVIDUAL RIGHTS

Various jurisdictions grant individuals rights regarding their data, including: (i) the right to request access to you information held by the Foundation; (ii) the right to have inaccurate or incomplete personal data rectified; (iii) the right to erasure of your information, provided there is no legitimate reason for the Foundation to continue to process or retain the information; (iv) the right to restrict processing of your information in specific situations; (v) the right to request provision of some elements of your information (vi) the right to object to processing of your information, including to send you communications that may be considered direct-marketing materials; (vii) the right to object to automated decision-making and profiling, where applicable.  All requests to exercise any of these rights should be made to Kitty Chong at the contact information below.

While we encourage you to bring your concerns to us in the first instance, in certain jurisdictions, you may also have the right to submit a complaint to the jurisdiction’s supervisory authority for data protection matters.

UPDATES TO THIS NOTICE

Changes may be made to this Privacy Notice and personal information may be used for new purposes. When significant changes are made to our privacy practices, they will be disclosed here.

CONTACT

For questions or more information about this Privacy Notice, please contact:

Kitty Chong (kittychong@uchicago.edu)
Senior Director
168 Victoria Road, Mount Davis
Hong Kong

 

Last update: Oct 5, 2018